How to Facilitate an Online Board Meeting

A virtual board meeting is an excellent method for the board of directors of a non-profit organization to meet without the need to travel. However, online meetings can create unique challenges that need to be addressed. Some issues can be addressed by simply using the right tools for your needs however others require more thought and attention. There are numerous tools that can help you run your online board meetings efficiently.

A well-planned agenda is vital for maximizing the effectiveness of your online board meeting. Include specific discussions topics, in addition to the time allocated and the expected conclusion. This will help keep meetings on track and prevent them from diverting from the main subject or taking too much time.

Before you start your meeting, it’s a good idea to ensure that the members of your board are aware of the tools and software they will require. Provide clear instructions on how to log in to the videoconference and urge your board members not to open any applications that might interfere with audio or eat the bandwidth. Also be sure to warn them against an area with a bright light source when they’re joining in case it’s difficult for other attendees to see their screens.

The https://board-room.blog/the-ultimate-market-guide-for-board-portals most effective tool to facilitate an online board meeting is a collaborative app that makes it easier for board members to prepare for and attend virtual meetings. Choose an application that includes an editor for boards that can help you reduce the time needed to prepare for meetings. It should also include the capability to share agendas and meeting materials in advance. Also, look for an application that supports real-time sharing of documents. It also allows participants to mark these documents with annotations as well as highlights.