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In the age of collaboration, companies frequently have designated rooms for discussions and meetings. Conference rooms and board rooms are two of the most popular choices. These rooms have similar functions however they differ in purpose, design and the atmosphere. Understanding the differences between them allows companies to make the most of these important resources.
The primary function of the boardroom is to accommodate meetings of the company’s board of directors, a group of individuals chosen by shareholders to oversee the organization. During these meetings are made important decisions regarding the company’s strategy in terms of policy formulation, as well as major investments. These meetings are scheduled regularly, at least one per quarter.
Boardrooms should reflect the seriousness and formality of discussions that are held. They must also have the appropriate infrastructure to enable efficient and effective communication, including audiovisual equipment, such as large screens or projectors as well as video conferencing capabilities. Whiteboards can also be used for brainstorming and taking notes.
Meeting rooms are more informal than boardrooms, and can accommodate a variety meetings. They can be used, for instance for meetings with departments or presentations for clients. Meeting rooms can also be utilized for virtual meetings, which can provide several benefits to the board members, including increased attendance, reduced travel costs, and greater diversity among board members. Virtual boards facilitate quicker decision-making as they don’t require everyone to be physically present in order to discuss and agree on a plan of actions.